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Costume-Connections
Running a Costume-Con

This document is in DRAFT form until such time as we feel that it meets with enough approval to release into the wild. Your mileage may vary. Please note that at NO time during the construction of this document have we intended it to be a set of rules. Instead, it is intended to provide a guideline for managing Costume-Con conferences, with recommendations made by people who have been there before.

Suggestions for modifications, corrections or additions may be submitted at any time to Costume-Con@Costume-Con.org.

Table of Contents

Introduction

The Genesis of Costume-Con

The Name

The Organization

  • The Costume-Con ConStitution
  • Corporate Structure
    • Chair(s)
    • Treasurer
    • Other Departments/Staffing Positions
  • Managing the Staff
    • Selection
    • Replacement
    • Contact Lists
  • Meetings
    • Agendas
    • Scheduling
    • Minutes
    • Timeline
  • Contact Information
  • E-Mailing Lists
  • Themes and Artwork
  • Operations/Logistics
  • Supplies
    • The Floating Costume-Con Supply "Bin"
  • Security Considerations
  • Copies & Reproduction
  • Signage
  • Budget
  • Policies ("Code of Conduct")
    • Weapons
    • Smoking
    • Parties
    • Personal Conduct

Conference Hospitality Suite

  • Supplies
  • Hours
  • Refrigeration
  • Video Availability (Masquerades)
  • Cooking/Hot Food
  • Corkage Requirements
  • Volunteers & Assistants
  • Sponsors

Membership

  • What a Membership Includes
  • Categories
    • Attending
    • Supporting
    • One-Day
    • Kid-in-Tow
    • Student
    • Volunteer
    • Special Events Access
  • Prices
    • Rates
    • Increases (and scheduling)
  • Registration
    • Pre-Reg
      • Lost Souls
      • Publishing the Roster
    • At-Con
      • Early Pick-up (Thursday Night)
      • Badges
      • Badge Numbers
      • New Members
  • Member Packets
    • Pocket Program
    • Program Book
    • Future Fashion Folio
    • Whole Costumers' Catalog
    • Freebies
    • City Information
    • Restaurant/Amenities Guide

Competitions

  • Directors/Coordinators
  • Science Fiction/Fantasy Masquerade
  • Historical Masquerade
    • Rules - ICG Guidelines (Link to ICG site)
  • Future Fashion Show
  • Future Fashion Folio
  • Doll Contest
  • Other Competitions
    • Single Pattern Contest
    • Hall Costume Awards
    • Themed Social Costume Contests
    • Single Clothing Item Contests (Bra, Codpiece, etc.)
    • The $1.98 Contest
    • Video Masquerades
  • Judges
  • Master of Ceremonies
  • Certificates
  • Awards
  • Gifts/Donations
  • Image Records
    • Photography
    • Videography
    • Fan Photography
  • Greenroom
    • Dens
    • Repair Table
    • Refreshments
  • Registration
    • Injury Waivers
  • Technical Support
    • The Stage
    • Light/Sound Equipment
    • Pipe & Drape
    • Tech Rehearsals
    • Rehersal Space

Program Items

  • Schedules
    • Workshops
    • Events
    • Master Schedule (including everything!)
  • Panels/Workshops/Demos
    • Identifying
    • Populating
    • Registration
  • Extracurricular Activities
  • AV Equipment

Dealers

  • Membership Rates
  • What a Membership Includes
  • Room Layout/Considerations
  • Promotion
  • Selection

Exhibits

  • Supplies
  • Acquisitions
  • Labels

Socials

  • Friday Night/Other
  • Flea Market
  • Music/Dance
  • Refreshments/Cash Bar
  • Dances (Regency or other)

City Considerations

  • Holiday hours
  • Restaurants/Eateries
    • Hours
    • Availability
    • Location
  • Amenities
  • Sundries
  • Attractions
  • Competing Events
  • Information Desk/Concierge
  • Transportation (car, bus, train, plain, boat, etc.)
  • Directions

Hotel

  • Choosing a Hotel
  • Contracts
  • Set-up
  • Room Night Pick-up
  • Meeting Space Requirements
  • Hotel Map
  • Pool/Hot Tub
  • Parking
    • Availability
    • Fees
  • Transportation
    • Shuttle to local Airports & Trains

Ribbons

  • Masquerade/Award
  • Identification

Advertising

  • Rates
  • Sponsors
    • General
    • Con Suite
  • Donors

Publicity/Promotions

  • Flyers
  • Web Sites
  • Giveaways (Memberships, prizes, etc.)
  • Press Releases
  • conference/Conference Tables
  • Other sources

Publications

  • Scheduling
  • Progress Reports
  • Program Book
  • Fashion Folio
  • Whole Costumers' Catalogue
  • At-con Newsletter
  • Pocket Program

Site Selection

  • Ballot Printing & Distribution
  • Site Selection Fees
  • On-site Voting and Counting
  • Validating Members
  • Announcements
  • Bid Tables/Presentations

Volunteers

Miscellaneous

  • Sewing Room
  • "Logo" Giveaways
  • "What is Costume-Con" information for mundanes
  • Lost & Found
  • Child Care
  • Fundraising
    • T-Shirts
    • Raffles
  • Charity

Wrap-Up

  • The "Gripe Session"
  • Passing on Supplies
  • Settling the Hotel Bill
  • Final Receipts & Reimbursements
  • Committee Membership Refunds
  • Pass-through Funds
  • Closing the Books

Return to the Table of Contents

Page not found – Costume-ConNections

Last modified:
Friday, 06-Jun-2008 23:18:48 EDT